2021-8-2 Meeting Minutes
August 02, 2021
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, August 02, 2021 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Roger Smith present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Smith to approve the minutes of July 26, 2021. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #5: Motion was made by Warner and seconded by Smith to approve Transfers $930,000.00 from 1301-1-0800-2005 Use Tax M&O Commissioners FY2020-2021 to 1301-1-0800-2005 Use Tax M&O Commissioners FY2022; $3,657.91 from 1102-6-6510-2005 CIRB-MV Coll/SB1888-D1 HWY FY2020-2021 to 1102-6-6510-2005 CIRB-MV Coll/SB1888-D1 HWY FY2022; $68,214.37 from 1102-6-6520-2005 CIRB-MV Coll/SB1888-D2 HWY to 1102-6-6520-2005 CIRB-MV Coll/SB1888-D2 HWY FY2022; $15,476.66 from 1102-6-6530-2005 CIRB-MV Coll/SB1888-D3 HWY FY2020-2021 to 1102-6-6530-2005 CIRB-MV Coll/SB1888-D3 HWY FY2022; $106,667.54 from 1313-6-8042-2005 Road & Bridges-ST-D2 HWY FY2020-2021 to 1313-6-8042-2005 Road & Bridges-ST-D2 HWY FY2022; $49,467.73 from 1313-6-8043-2005 Road & Bridges-ST-D3 FY2020-2021 to 1313-6-8043-2005 Road & Bridges-ST-D3 FY2022; $10,943.27 from 1103-6-4100-4030 CBI1-D1 HWY FY2020-2021 to 1103-6-4100-4030 CBI1-D1 HWY FY2022; $3,250.00 from 1103-6-4200-4030 CBI1-D2 HWY FY2020-2021 to 1103-6-4200-4030 CBI1-D2 HWY FY2022; $15,000.00 from 1103-6-4300-4030 CBI1-D3 HWY FY2020-2021 to 1103-6-4300-4030 CBI1-D3 HWY FY2022; $522.91 from 1102-6-4000-2005 CO HWY Unrestricted/M&O-ALL Commissioners FY2020-2021 to 1102-6-4000-2005 CO HWY Unrestricted/M&O-ALL Commissioners FY2022; $6,045.21 from 1102-6-4100-2005 Co HWY Unrestricted/M&O-D1 HWY FY2020-2021 to 1102-6-4100-2005 Co HWY Unrestricted/M&O-D1 HWY FY2022; $9,049.90 from 1102-6-4100-4110 Co HWY Unrestricted/Cap Outlay-D1 HWY FY2020-2021 to 1102-6-4100-4110 Co HWY Unrestricted/Cap Outlay-D1 HWY FY2022; $2,387.20 from 1102-6-4200-2005 Co HWY Unrestricted/M&O-D1 HWY FY2020-2021 to 1102-6-4200-2005 Co HWY Unrestricted/M&O-D2 HWY FY2022; $9,875.79 from 1102-6-4200-4110 Co HWY Unrestricted/Cap Outlay-D2 FY2020-2021 to 1102-6-4200-4110 Co HWY Unrestricted/Cap Outlay-D2 FY2022; $357.40 from 1102-6-4300-1320 Co HWY Unrestricted/Travel-D3 HWY FY2020-2021 to 1102-6-4300-1320 Co HWY Unrestricted/Travel-D2 HWY FY2022; $3,639.47 from 1102-6-4300-2005 Co HWY Unrestricted/M&O-D3 HWY FY2020-2021 to 1102-6-4300-2005 Co HWY Unrestricted/M&O-D3 HWY FY2022; Error Correction $16,561.64 from Transfer issued on 7/1/21 1313-6-8041-2005 less the amount listed on Transfer, on 7/6/21 warrants were printed against po's 6270, 6271, 6272, the po's went over the encumbered amount, due to transfer that was initiated on 7/1/21 moving monies forward for new fiscal year. On 7/28/21 it was discovered that 1313-6-8041-2005 was negative $16,651.64, Clerk's Office spoke with Kellpro about the system letting a warrant be printed with the account not having enough monies. The system used to prompt the Clerk's Office the fund is out of money, we have requested that this prompt be added to the Keli KPO version, so this does not happen in the future. Since warrants had been issued and sent to vendor, the only option was to make an error correction to the original transfer on 7/1/21 in the amount of $400,000.00 to $383,438.36, the transfer was initiated by Dana Logsdon, Deputy Commissioner.; Blanket Purchase Orders #885 - 1016; Purchase Orders # 2020-2021 General CCSO VEHICLE REPAIRS 6561 Midtown Auto & Diesel Repair Inc 90.00; EQUIPMENT 6603 Standley Systems 5867.72; EQUIP/SUPPLIES/ETC 5978
G T DISTRIBUTORS 5728.80; PARTS, SUPPLIES, & SERVICE 6284 AIR COMFORT INC 2200.00; 6598 AIR COMFORT INC 2855.00; Rent 5366 CITY OF BRISTOW 3250.00; SERVICE 5543 SHOW INC. 35.00; 6602 COX BUSINESS 169.70; Training 6145 OGIA 100.00; Health UTILITIES 5942 O N G 41.49; Highway BOOTS 4237 SHARPES DEPARTMENT STORE 75.00; Jail-ST Ice Machine 6605 Hagar Restaurant Service 583.19; RADIO SYSTEM/JAIL 4410 MOTOROLA SOLUTIONS INC 22756.96; TECH SUPPORT 6611 SHI INTERNATIONAL CORP 1487.00; TRANSPORTS/INMATES 810 VISA/AMERICAN HERITAGE BANK 221.36;Juv Dent-ST HEAT/AIR SERVICE 5507 Trane Us Inc 4264.00;ML Fee OFFICE FURNITURE 6295 MERRIFIELD OFFICE SUPPLIES 4955.00; Resale SERVICE 5292 COX BUSINESS 186.67; 5905 COX BUSINESS 47.11; SH Svc Fee CCSO VEHICLE REPAIRS 6568 Midtown Auto & Diesel Repair Inc 394.56; EQUIPMENT 5875 ITOUCH BIOMETRICS LLC 6590.00; 2021-2022 911 Phone ACCESS FEES 727 OK COMMUNICATIONS SYSTEMS 221.44; UTILITY 805 A T & T 44.63; 830 A T & T 2028.88; CBRI Pipe 541 DP Supply 7562.40; General ANNUAL DUES 325 County Clerks & Deputies Assoc 275.00; BOTTLED WATER 277 CULLIGAN OF TULSA 26.85; CCSO VEHICLE REPAIRS 695 Midtown Auto & Diesel Repair Inc 1463.48; CLERICAL SERVICES 823 SMITH, JUDY A. 30.80; CREMATION 542 GREEN HILL FUNERAL HOME 185.00; 629 GREEN HILL FUNERAL HOME 185.00; EMPLOYEE ASSISTANCE PROG 810 COMMUNITYCARE EAP 172.70; EQUIPMENT 452 G T DISTRIBUTORS 794.09; INSURANCE PREMIUM 820 ACCO 350118.31; IT Support 836 AF3 TECHNICAL SOLUTIONS 960.00; LEASE 490 Quadient Leasing USA Inc 327.00; OFFICE SUPPLIES 714 Amazon Capital Services 12.88; PARTS, SUPPLIES, & SERVICE 183 CITY WIDE PLUMBING INC 1000.00; PUBLICATION 444 SAPULPA DAILY HERALD 39.50; Rent 795 CITY OF BRISTOW 3250.00; SERVICE 288 COX BUSINESS 175.94; 320 COX BUSINESS 16.97; 326 CONDUENT IMAGE SOLUTIONS INC 580.28; 329 COX BUSINESS 152.73; 330 COX BUSINESS 46.94; 822 Standley Systems 297.74; 824 COX BUSINESS 36.93; SUBSCRIPTION 462 SAPULPA DAILY HERALD 84.00; Supplies 791 MERRIFIELD OFFICE SUPPLIES 757.78; Tires 843 BRISTOW TIRE & AUTO SERVICE 130.90; TOWING 124 A & W TOWING INC 193.75; TRAINING REGISTRATION 470 A-ONE INC 250.00; TRASH SERVICE 833 Waste Management Of Tulsa 63.83; UTILITY 794 COX BUSINESS 33.94; 799 O N G 49.73; 802 COX BUSINESS 67.88; 807 COX BUSINESS 167.30; 808 COX BUSINESS 36.93; 840 O G & E 51.59; 841 Waste Management Of Tulsa 301.79; 842 Waste Management Of Tulsa 172.07; 859 COX BUSINESS 46.95; 870 COX BUSINESS 112.77; WEB HOSTING 837 LANDMARK GSI 1250.00; WORK COMP PREMIUM 856 CREEK COUNTY COMMISSIONERS 133.12; Health REPAIR 740 MURRAY ELECTRIC AND PLUMBING 232.10; SERVICE 314 Waste Management Of Tulsa 124.95; Supplies 313 Capital One 38.75; 594 MERCK & CO INC 6895.53; 595 SANOFI PASTEUR INC 5560.68; UTILITIES 293 CITY OF SAPULPA 160.17; Highway EMPLOYEE ASSISTANCE PROG 801 COMMUNITYCARE EAP 60.50; INSURANCE PREMIUM 834 ACCO 134796.69; SERVICE CONTRACT 141 ATLINK SERVICES LLC 324.95; Stock pile 210 GRANT, JIMMEY OR CAROLYN 120.00; SUPPLIES 242 Capital One 82.04; 701 B & C BUSINESS PRODUCTS INC 392.77; Utilities 71 O G & E 163.98; 89 DRUMRIGHT UTILITIES 42.85; 181 O G & E 641.99; Hwy-ST OIL 551 FROST OIL COMPANY 1369.57; PARTS 700 AMERIFLEX HOSE & ACCESSORIES 32.40; 800 JO-CO EQUIPMENT 736.60; ROAD MATERIAL 69 THE QUAPAW COMPANY 16312.95; SUPPLIES 173 Capital One 71.61; TRAVEL 796 Best Western 89.99; UTILITY 159 O N G 97.25; Jail-ST AIR CONDITIONER 456 AIRCO SERVICE INC 1573.25; CCJ MAINTENANCE 216 ATWOODS 129.99; INSPECTION 812 FIRETROL 692.76; NAT GAS/JAIL 730 Symmetry Energy Solutions LLC 505.13; RENTAL 193 ECOLAB 144.95; TRASH SERVICE 832 Waste Management Of Tulsa 661.29; Juv Dent-ST CABLE 861 DISH NETWORK 112.96; Equip Rental 811 AAA RENTAL & TOOL SALES 315.00; JUVENILE DETENTION 682 Amazon Capital Services 25.69; 735 MERRIFIELD OFFICE SUPPLIES 336.88; LIGHT BULBS 813 BROKEN ARROW ELECTRIC SUPPLY INC 334.18; LOCKS 737 Amazon Capital Services 21.80; PHONE & INTERNET SERVICES 726 A T & T 559.37; PLUMBING SERVICES 703 CREEK ENVIRONMENTAL SOLUTIONS LLC 495.00; 711 CREEK ENVIRONMENTAL SOLUTIONS LLC 902.00; UTILITIES GAS SERVICES 736 O N G 170.56; ML Fee OFFICE FURNITURE 562 MERRIFIELD OFFICE SUPPLIES 360.00; Planning/Zoning MONTHLY CHARGES 55 Quadient Leasing USA Inc 167.11; SUPPLIES 857 MERRIFIELD OFFICE SUPPLIES 267.84; UTILITY 803 COX BUSINESS 50.91; Resale LABOR 867 WACOM SYSTEMS 35.00; Mowing 572 DIAMOND E LAND SERVICE LLC 1090.00; SERVICE 366 TM CONSULTING INC 65.00; Supplies 361 POSTER COMPLIANCE CENTER 67.95; 685 MERRIFIELD OFFICE SUPPLIES 279.50; 693 J R W INC 318.00; 715 MERRIFIELD OFFICE SUPPLIES 160.18; RM&P SERVICE 291 CASTLECOM LLC 2036.00; SH Commissary Commissary 132 TIGER CORRECTIONAL 1525.46; SH Svc Fee FOOD FOR INMATES 106 TIGER CORRECTIONAL 5181.95; MEDICAL SERVICES/JAIL 863 Turn Key Health Clinics LLC 11393.30; Tax Refunds TAX CORRECTION 16 Lucky Joe Baize 3.05; 17 LERETTA LLC 438.00;Use-ST INSURANCE PREMIUM 831 ACCO 40000.00;. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Warner and seconded by Smith to approve CimTel and FiberLink's proposal to partner with Creek County to apply for NTIA Broadband Infrastructure Program funding to build high- speed broadband networks in Creek County, with the County serving as lead applicant. Jake Baldwin, CimTel spoke to the Board providing updated request and maps of the qualified areas with the county. We have approximately 1,600 residents that will benefit from this grant, with another 800 that would have to be self- funded by company, as they do not meet the qualification of grant. The maps presented identified portions of Drumright, Jennings, Oilton, S. 225th Ave & HWY 33, Mounds Area, Creek County Fairgrounds area and Pretty Water area. The current cost estimated is $10,839,986.46. Stephens addressed concerns with the county being the lead applicant and the responsibility of the grant management, reporting and filing of required information. We need a list from you and FiberLink on what parts you will be responsible to provide the county. We need everything up front, so we have no surprises. Baldwin stated that the county would be the applicant and CimTel and FiberLink being the sub-recipients. The county would be responsible for overseeing the grant, semiannual reports are required, progress reports and close reports are also required. Both companies would supply information needed for reporting. Stephens discussed Barbara Albritton, INCOG Representative that would be assisting the county on this as well. Albritton stated the county would be the only one with access for the OK Grants account, along with the counties Sam's number and Dun's number. This has a considerable amount of work required with this grant input, financial information and environmental impact reports, Baldwin stated we would provide all and have the county review before submitting. Stephens stated a lot of this would require permits from the County and this would allow Glen Musser to be involved with the project/completion side. The Board asked for a checklist of what each company will be responsible for completing to Dana and Stephens for reporting purposes. Both companies have a meeting today with Andrew Goforth, Assistant District Attorney, Stephens requested that Dana and Barbara attend the meeting as well. Warner agreed with the administrative responsibility being presented to the board, as to what they companies will be responsible for. This grant would benefit the county residents in a way that may not happen for years to come. David Widdoes, FiberLink spoke briefly to the board. It is not our intent to burden the county, we will provide information needed for form 424, most are one line entry details, we will work with the county on items needed. With the counties willingness to participate in the grant, we have the best chance to provide access to residents that didn't have that opportunity with necessary broadband. Baldwin clarified that the proposed map only contains the locations that are clearly eligible under the grant, we picked up some LTD Broadband area as well in Drumright as they are not going to be able to provide services. There was discussion of the process for receiving funds and accounts that would need to be established at a future date. Baldwin addressed the issues with the census block and how this may have impacted areas to qualify with the current grant. The new Infrastructure grant was briefly discussed as well, it offers more funding for broadband. Baldwin stated they will be looking at all available funding. The Board asked what is the completion time for grant, the grant states one year with option to extend, we would be requesting extension of three years. FiberLink stated we would try to comply with the one year per grant and extension if needed. The Board stated we will have further discussion of this item, but request from each company the detail list of what you are going to be required to provide Dana Logsdon and Newt Stephens for submission of reports. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #8: DISCUSSION ONLY/NO ACTION on setting date for a hearing on the merits and sending and publishing notice for the same on a petition for the county to maintain a section line road described as W. 131st St. S. proceeding west from 131st S. and Dugan Road intersection in District #1. Josh and Lindsey Castleman spoke to the Board about their request for the county to maintain a portion of their road. We have recently purchased property and we would like to ask that the county maintain the private road that has fifteen residents. Stephens stated I have driven the road and the proposed ¾ quarter of a miles requested the maintenance, leading to this portion of graveled road is pretty good, then gets to a single lane where the cost would be more than the people served. With the statue that the county uses, it states what best serves the most people. There would need to be some surveying and telephone poll setback issues and that just adds to cost. There was discussion from the Castleman's of the portion that is being maintained by property owners and what position is being requested. The portion doesn't create an opening for others and I don't think the current request is in the best interest of the county. The Board discussed the possibility of having a Rural Road Improvement District, along with the benefits. Warner stated I believe this would be the best maintenance option for you all, I would assist in any way I could. Our district has benefited from having this relationship with the Rural Road Improvement District.
Item #9: Motion was made by Warner and seconded by Smith to sign Resolution#2021-105 Requesting Officers and Resolution#2021-106 Receiving Officers for the Fire Departments for fiscal year 2021-2022. Mortazavi stated we have received the Fire Departments good standing report, all fifteen are in good standing. I am waiting for bonds and proof of insurance to be turned in. The bond requiring has been a bit of a challenge. Stephens stated he will speak at the next Chief meeting encouraging both requesting and receiving officers to be bonded, even though the statute only says Requisitioning and Receiving Officer, this just adds additional protection for them. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #10: Motion was made by Warner and seconded by Smith to sign Oil and Gas Lease between Creek County Board of County Commissioners and Little River Energy Company. Portion of land is with O.T. Drumright Blk 17, Lots 28-32 and the SE/4 NW/4 NW/4 of Section 5, T17N, R7E. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #11: DISCUSSION ONLY/NO ACTION to consider signing resolution for lease renewal for the County Road Maintenance and Equipment Revolving Fund. The Board requested that this be passed until September to review. Stephens will get with Dana Logsdon to place item back on agenda.
Item #12: Motion was made by Warner and seconded by Smith to sign Resolution#2021-107 changing speed limit from 45 MPH to 35 MPH on S. 177th W. Ave north approximately ¼ miles from W. 101st St. S. to the bridge in District #2. Warner stated they have received complaints for speeding, this is a gravel road and has recently had a car flipped over due to speeding. We have placed children at play signs to cut the speeding down and this has not helped. We are hoping with the new speed limit change and the Sheriff working the area, we can reduce the speeding. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #13: Motion was made by Stephens and seconded by Warner to approve Highway Employees Salary scale change making Operator 2 pay to $18.55 per hour and moving Operator 1 pay $19.47 hour and leaving Welder/Mechanic pay at $19.47 effective immediately. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #14: Motion was made by Warner and seconded by Smith to correct Resolution#2021-94 surplussing a 2009 Roscoe Pneumatic Roller INV#192-320-0007 Serial #56745 to a 1990 Ferguson INV#192-320-0006 Serial #3625 and Resolution#2021-94A disposing of the same to be sold on purple wave. Warner stated they had the wrong roller information and the Roscoe Roller will remain on the inventory. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #15: Motion was made by Warner and seconded by Smith to sign Resolution#2021-108 surplussing a 2019 CAT Grader-Operator Guinn INV#192-307-0025 Serial #ON9400185 and let for sealed Bid#21-15 Surplus a 2019 Cat Grader 140 to be opened 8/16/21 for disposing of. Warner stated that we are looking to replace grader with one that has to trade in the one with steering wheel for one that is stick operated. Goforth stated that the resolution for disposing of equipment will come once we have received bids and they have been awarded. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #16: Motion was made by Warner and seconded by Smith to let for Bid#21-16 Purchase One or More New or Used Road Grader to be opened 8/16/21. Warner stated we are looking for a 6x6 stick steer with option of financing. The Board discussed making not making this bid specific to District #2, just in case the other two would like to utilize the bid. Goforth stated a new law goes into effect November 1, 2021 that would allow sharing of bids between specified districts. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #17: Motion was made by Warner and seconded by Smith to sign Resolution#2021-109 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office Fund for reimbursement of utility payments, in the amount of $2,037.01, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #18: Motion was made by Warner and seconded by Smith to sign Resolution#2021-110 directing the Creek County Treasurer to credit the Creek County General Government Insurance Account 001-1-2300-1222/R4 with funds from Benefit Resources, Inc., in the amount of $74.61, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #19: Motion was made by Stephens and seconded by Warner to approve extending Utility Permit from Oklahoma Natural Gas Company per County Spec's for natural gas pipeline by boring, size of line 2" HDPE, 4" HDPE and ¾" HDPE, to cross S. 54th W. Ave. S., S. 56th W. Ave., and W. 85th St. S. approximately 0.98 miles N. and 1.94 miles E. of SH-66 & SH-364 further described as the N.E. corner of Section 17, T18N, R12E in District #1. This utility permit was originally approved on July 1, 2021, ONG requested an additional 30 days. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #20: DISCUSSION ONLY/NO ACTION regarding the American Recovery Plan Act 2021 funds directed to Creek County by the federal government. Goforth stated we are still waiting on the final rule, we have received an update from NACO. They are going to start offering webinar services that will be interactive starting 8/10/21. This should provide us with some additional information. The Board still has outstanding what they would like to allocate for internal projects and external projects, is the Board ready to address this today. Warner stated we are still trying to develop the application process and still having meeting with work group. I think we need are not ready for that. Joe Thompson, Undersheriff spoke to the Board about internal requests, we would like to apply. We have reviewed the State Auditor eligible uses and have requests. We may need to have more doctors/nurses at the jail. Jana Thomas, Purchasing Agent addressed the Board about a request from the Elected Officials/Department Heads, Emergency Management, Fairgrounds and Election Board are we ready to send out information for internal offices to start planning for the next part of the pandemic. Do we have an updated inventory on PPE, let's get prepared instead of waiting until things are on back order? Stephens discussed the need for a new Emergency Management and Election Board facility, these two would require money to be spent up front for Engineering drawings. These two are needed, but you are looking at $30,000 to $40,000.00 in upfront costs. The Jail roof cost was discussed as well. Barbara Albritton, INCOG stated that the REAP Grant request is open until October 15, 2021, it is up to $50,000.00 and the Engineering Requirements would be something covered. There was discussion that the work group will meet Wednesday, August 4, 2021 to receive updates. The Board discussed using the REAP style application to send out the internal offices to see what our counties needs are. The Board directed Jana Thomas to send out the application to all Elected officials, Emergency Management, Fair Grounds and Election Board. This will probably be a two-part process, let's bring the requests to the table. This information would then assist the Board on their Matrix, as well. Albritton stated she had sent Thomas a project information sheet that would be helpful for Disaster Recovery and it is recommended that all requests are provided in writing. There was discussion of utilizing some of the funds quickly for PPE and then branch out if funding is still available.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Warner at 10:45 a.m. to adjourn and meet again 8-9-21. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.