2021-1-19 Meeting Minutes
January 19, 2021
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Tuesday, January 19, 2021 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Whitehouse absent, First Deputy Roger Smith present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation. Stephens asked that we pray for the Whitehouse family and take a moment of silence in remembrance of Lane Whitehouse.
Item #4: Motion was made by Warner and seconded by Smith to approve the minutes of January 11, 2021. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #5: Motion was made by Warner and seconded by Smith to approve December Monthly Reports from Court Clerk and Election Board, transfers $88,261.36 from 1102-6-6500-2005 CIRB-MV Coll/SB1888 Commissioners FY2020-2021 to 1102-6-6510-2005 CIRB MV Coll/SB1888-D1 HWY $17,652.27, 1102-6-6520-2005 CIRB MV Coll/SB1888-D2 HWY $33,539.32 and 1102-6-6530-2005 CIRB MV Coll/SB1888-D3 HWY $37,069.77 FY2021; $28,031.10 from 1103-6-4000-4030 CBRIF-ALL Commissioners FY2020-2021 to 1103-6-4100-4030 CBRIF-1 HWY $9,343.70, 1103-6-4200-4030 CBRIF-2 HWY $9,343.70 and 1103-6-4300-4030 CBRIF-3 HWY FY2021; $103,814.72 from 1102-6-4000-1110 HWY Cash/Salary-ALL Commissioners FY2020-2021 to 1102-6-4300-1110 HWY Cash/Salary-D3 HWY $80,000.00, 1102-6-4300-1320 HWY Cash/Travel-D3 HWY $1,507.10, 1102-6-4300-2005 HWY Cash/M&O-D3 HWY $7,307.62 and 1102-6-4300-4110 HWY Cash/Capital Outlay-D3 HWY $15,000.00 FY2021; $94,916.31 from 1102-6-4000-1110 HWY Cash/Salary-ALL Commissioners FY2020-2021 to 1102-6-4200-1110 HWY Cash/Salry-D2 HWY $75,512.40, 1102-6-4200-1320 HWY Cash/Travel-D2 $1,507.10 and 1102-6-4200-2005 HWY Cash/M&O-D2 $17,896.81 FY2021; $68,221.10 from 1102-6-4000-1110 HWY Cash/Salary-ALL Commissioners FY2020-2021 to 1102-6-4100-1110 HWY Cash/Salary-D1 HWY $60,000.00, 1102-6-4100-1320 HWY Cash/Travel-D1 HWY $1,507.10 and 1102-6-4100-2005 HWY Cash/M&O-D1 HWY $6,714.00 FY2021; $29,661.35 from 1102-6-4000-1110 HWY Cash/Salary-ALL Commissioners FY2020-2021 to 1102-6-4000-2005 HWY Cash/M&O-ALL Commissioners FY2021; Blanket Purchase Orders #3858 - 3921; Purchase Orders #2020-2021 911 Phone PROFESSIONAL SERVICES 3811 MISSION CRITICAL PARTNERS, LLC 1170.59; UTILITIES 3816 Verizon Wireless 92.68; UTILITY 3807 CIMARRON TELEPHONE COMPANY 1368.57; CBRI MATERIAL 3353 APAC CENTRAL INC 4491.26; CH Improv-ST Agreement 3845 CREEK CO PUBLIC FACILITIES 167449.91; Crt Clk Revolving PAYROLL 51 CREEK COUNTY TREASURER 3500.00; SERVICE 53 LEXISNEXIS RISK SOLUTIONS 180.00; Supplies 52 MERRIFIELD OFFICE SUPPLIES 73.42; General COMPUTER/EQUIP 3757 Amazon Capital Services 60.44; COPIER CONTRACT 3794 ADVANCED COPIER SYSTEMS LLC 245.66; EQUIPMENT 3538 Amazon Capital Services 115.95; Labor & Materials 2723 She Paints The Nation 450.00; Law Books & Services 2776 Thompson Reuters- West 2226.00; 2778 Thompson Reuters- West 325.33; MEMBERSHIP DUES 3834 INCOG 6067.25; OFFICE SUPPLIES 3756 MERRIFIELD OFFICE SUPPLIES 116.75; Parts & Labor 3802 Midtown Auto & Diesel Repair Inc 1080.00; Parts & Supplies 3376 Westlake Ace Hardware 10.77; PEST CONTROL 3836 SILVER BULLET PEST SERVICES INC 100.00; PHONE & INTERNET SERVICES 3762 COX COMMUNICATIONS 2156.65; QUARTERLY CONTRIBUTIONS 3829 OKLA EMPLOYMENT SEC COMM 514.54; RENTAL 3746 Lampton Welding Supply 20.02; REPAIRS 3685 ADVANCED AUTO PARTS 284.73; SERVICE 2995 U S Cellular 90.98; Supplies 3733 MIDWEST PRINTING 92.00; 3820 Amazon Capital Services 15.89; SUPPLIES 3605 MERRIFIELD OFFICE SUPPLIES 44.92; 3770 Amazon Capital Services 17.21; TRACTOR 3428 Stewart Martin Equipment 43319.20; TRAINING REGISTRATION 3764 STREET COP TRAINING LLC 199.00; 3767 STREET COP TRAINING LLC 199.00; 3768 STREET COP TRAINING LLC 199.00; TRAVEL 2407 Toothman, Olivia 99.71; UNIFORM & ACCESSORIES 2755 BAYSINGERS UNIFORMS AND EQUIPMENT 5222.98; 2756 BAYSINGERS UNIFORMS AND EQUIPMENT 215.00; 3579 SPECIAL-OPS UNIFORMS 58.51; UTILITIES 3800 VERIZON CONNECT NWF,INC 16.19; 3801 CITY OF SAPULPA 138.53; 3817 Verizon Wireless 2146.41; 3830 O N G 941.64; 3832 O N G 492.93; UTILITY 3803 ONE NET 470.00; 3804 ONE NET 640.00; 3805 O G & E 251.13; 3806 O G & E 220.42; 3808 O G & E 152.11; 3824 EAST CENTRAL ELECTRIC COOP 379.00; 3825 EAST CENTRAL ELECTRIC COOP 378.00; Vehicle Upfit 3183 Light Em Up Emergency Equipment 7163.00; 3184 Light Em Up Emergency Equipment 7163.00; Health CERTIFICATIONS 2961 Autry, Dale 100.00; INSPECTION 3412 HOLLON FIRE PROTECTION LLC 46.00; JANITORIAL 3023 CLEANING TECHNOLOGIES INC 1364.25; LEASE 2369 Pitney Bowes Inc 76.25; REPAIRS 3527 ROUTE 66 ELECTRIC 180.00; SERVICE 2373 Vital Records Control 80.90; 3008 VIP Voice Services 915.96; Supplies 3284 MERRIFIELD OFFICE SUPPLIES 499.81; 3430 McKESSON 239.51; 3751 SAPULPA DRIVE-IN PHARMACY INC 65.00; TRAVEL 3037 STRINGFELLOW, ANNA 38.07; 3040 TOTTRESS, ALMETRICE 132.25; UTILITIES 3013 O N G 353.81; 3016 O G & E 169.84; Highway INTERNET SERVICES 1883 A T & T MOBILITY 40.04; Parts & Labor 3044 WARREN CAT 965.41; PARTS/SUPPLIES 2419 CERTIFIED LABORATORIES 359.98; SUPPLIES 3354 LOCKE SUPPLY 205.59; Tolls 3638 OKLAHOMA TURNPIKE AUTHORITY 10.65; UNIFORM 3134 UniFirst Holdings Inc 1667.40; UTILITY 3135 O G & E 25.66; 3659 O G & E 288.80; Hwy-ST ASPHALT 3144 DUNHAM ASPHALT SERVICE INC 1305.00; 3317 DUNHAM ASPHALT SERVICE INC 31632.56; FUEL 3792 ETHRIDGE OIL 13292.31; Gravel 3487 THE QUAPAW COMPANY 2660.27; PARTS AND SUPPLIES 3100 ATWOODS 200.48; 3104 ECONOMY SUPPLY CO 388.96; 3115 DRUMRIGHT TIRE 175.00; Parts & Labor 901 YELLOWHOUSE MACHINERY 729.85; 1874 AMERICAN WELDING SUPPLY INC 374.38; 3359 OCT EQUIPMENT INC 1050.37; PARTS & REPAIR 3120 Yellowhouse Machinery Co 608.31; Parts & Supplies 3131 STANDARD AUTO PARTS 717.33; PARTS & SUPPLIES 889 HI-LINE ELECTRICAL SUPPLY 127.25; REPAIRS 3696 Yellowhouse Machinery Co 4732.57; ROAD MATERIALS 3108 ERGON A & E INC 642.68; 3357 THE QUAPAW COMPANY 8987.74; 3407 GREENHILL MATERIALS LLC 18116.12; Jail-ST CCJ PLUMBING SERVICES 3766 CREEK ENVIRONMENTAL SOLUTIONS LLC 305.00; FLAGS 2973 LIBERTY FLAGS 534.86; GLOVES 3758 DASH GLOVES 602.70; Labor & Materials 2450 FIRETROL 419.00; 2451 FIRETROL 251.00; LEASE PYMT 3763 Quadient Leasing USA Inc 183.09; LIGHT BULBS 3797 BROKEN ARROW ELECTRIC SUPPLY INC 294.81; Maintenance 3427 EMERGENCY POWER SYSTEMS, INC 817.92; Parts & Labor 2095 FIRETROL 251.00; REPAIRS 3688 ADVANCED AUTO PARTS 174.84; REPLACE WINDSHIELD 3606 Safelite Fulfillment Inc 289.97; Supplies 3738 MERRIFIELD OFFICE SUPPLIES 222.14; 3765 MERRIFIELD OFFICE SUPPLIES 186.16; UNIFORM & ACCESSORIES 2414 BAYSINGERS UNIFORMS AND EQUIPMENT 1047.84; UTILITIES 3819 Verizon Wireless 415.74; Juv Dent-ST REPAIR 3814 CREEK ENVIRONMENTAL SOLUTIONS LLC 424.50; Supplies 3769 MERRIFIELD OFFICE SUPPLIES 109.61; UTILITIES 3812 O G & E 973.48; 3818 Verizon Wireless 92.68; Law Library Quarterly Contributions 8 LAW LIBRARY REV FUND 13934.89; Resale SERVICE 2505 SCENTS PLUS LLC 72.00; Supplies 3239 MIDWEST PRINTING 520.00; 3602 MERRIFIELD OFFICE SUPPLIES 278.16; 3771 MERRIFIELD OFFICE SUPPLIES 909.74; SUPPLIES AND SERVICE 2511 FIZZ-O WATER COMPANY 52.50; TEMPORARY EMPLOYEE 3332 DYNAMIC RECRUITING SPECIALIST 826.40; 3333 DYNAMIC RECRUITING SPECIALIST 826.40; RM&P LAPTOPS 3734 MERRIFIELD OFFICE SUPPLIES 2276.00; SH Commissary Commissary 3813 TIGER CORRECTIONAL 2507.76; SH Svc Fee FOOD FOR INMATES 3759 TIGER CORRECTIONAL 5454.06; Tax Refunds TAX CORRECTION 102 David And Dina Noe 212.00; 103 Edgar Hill 218.00; 104 Reddi Corp 7.00; 105 Hugo Naifeh 7.00; 106 Vanesa Feilden 614.00; 107 Allegiance Title & Escrow LLC 641.00; 108 Executives Title & Escrow LLc 982.00; 109 Apex Title & Closing Service LLC 1648.00; 110 American Abstract & Title Co 814.00; 111 American Abstract & Title Co 1580.00; 112 Julie A Dixon 217.00; 113 AMERICAN EAGLE TITLE GROUP 1098.00; 114 Meadows Custom Homes LLC 55.50; 115 Heritage Title & Escrow 351.00; 116 Executives Title & Escrow LLc 1730.00; 117 Norm Harrower 110.50; 118 D M Development 510.00; 119 MELVENA CARTWRIGHT 51.00; 120 Rhonda Tallant 98.00; 121 Executives Title & Escrow LLc 616.00; 122 TITAN TITLE & CLOSING LLC 1068.00; 125 Bristow Free Holiness Church Inc 75.00; 126 Integrity Title And Closing Llc 1658.00; 127 Corelogic Centralized Refunds 121.00; 128 Corelogic Centralized Refunds 119.00; 129 Apex Title & Closing Service LLC 7752.00; 130 Executives Title & Escrow LLc 699.00; 131 WFG LENDER SERVICES LLC 2258.00; 132 INVESTORS TITLE & ESCROW CO LLC 4847.00; 133 WESLEY SWEGER 419.00; 134 JONI C-SMITH 1275.00; 135 RADIAN REAL ESTATE MANAGEMENT LLC 744.00; 136 Nations Title Agency Of Okla Inc 1343.00; 137 GREAT PLAINS BANK 705.00; 138 LAURA REED 1471.00; 139 CREEK COUNTY ABSTRACT CO INC 582.00; 140 Community Title Service LLC 7870.00; 141 Corelogic Centralized Refunds 118.00; 142 SANDRA STILL 87.00; 143 TAMERA AND TODD STURGIS 86.00; 144 TIAA COMMERICAL FINANCE INC 78.00; 145 CAROLYN AND H A CEARLEY 55.00; 146 BEREXCO LLC 17.00; 147 ADAIRA AND DONALD APPLE 93.00; 148 Bob And Lilliam Steward 8.00; 149 Nethania Revocable Liv Trust 83.00; 150 Nethania Revocable Liv Trust 83.00;151 Nethania Revocable Liv Trust 84.00; 152 Nethania Revocable Liv Trust 85.00. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #6: DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting. Andrew Goforth, Assistant District Attorney addressed the Board on the passing of Lane Whitehouse, District #3 Commissioner. We are saddened by the passing of Lane, with this there are some legal matters that have to be taken care of, per Title 19 O.S. 180.81(B). Roger Smith, will serve as the acting Commissioner for District #3, Smith has listed his First Deputy as Justin Mann and has filed it with the County Clerk. Smith will be acting Commissioner, until the law provides for a successor. The Governor has been notified and a special election will be called, from there a successor will be chosen by the people. Max Cook, District Attorney briefly spoke and verified that the First Deputy paperwork had been received by Clerk. Stephens stated we hope to keep Creek County moving forward and I wished we did not have to do this, but however there are legal matters that have to be handled. We have setup a Memorial Fund in honor of Lane Whitehouse, we have received our first donation, I ask that Jennifer Mortazavi oversee this donation process, she has handled it in the past and done a great job. I ask that you keep the Whitehouse Family in your thoughts and give with your heart.
Item #7: Motion was made by Smith and seconded by Warner to sign Resolution#2021-11 calling for election of the registered voters in the territory comprising of S. 231st Drive Rural Road Improvement District on April 6, 2021, issuing sufficient maps showing the proposed boundaries of the district to provide one map for each polling precinct where the vote is to take place, directing the county clerk to cause notice to be given of the election, and directing the county election board to conduct the election. Andrew Goforth, Assistant District Attorney stated a public hearing was heard in November, where we stayed the election date, until we could confirm an election would take place. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #8: DISCUSSION ONLY/NO ACTION Notification and Acceptance of yearly Commissary Report for 2020 from Sheriff Office. Proceeds from Commissary Provider $154,110.98, Payments to Commissary Provider $124,336.92, net profit $29,774.06. Beginning Balance $94,519.47, Payments from Commissary Operations $233,017.88, Disbursements $238,919.28 and ending balance $86,618.07. Bank Balance $124,200.99 deposits in transit $1,048.00, Outstanding Checks $2,192.12, adjusted bank balance $123,056.87. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #9: Motion was made by Stephens and seconded by Smith to accept Bid#21-8 Finishing the concrete inside of Multiplex Barn at the Fairgrounds and pass for two weeks until 2-1-21. Bids submitted by Tri-Star Construction LLC, Harlan E. Yocham II, Cherokee Builders Inc., Superior Services and Supply LLC, Magnum Construction Inc., Dynamic Restoration, 5G Concrete LLC, Diversified Civil Contractors LLC, A. C. Owen Construction, Cornerstone Concrete Group LLC, American Native Ventures LLC, LH Construction, HS Field Services Inc., Weldon Construction LLC. Jonathan Kieffer spoke with the Board, our next scheduled meeting for the Fair Board is 2-11/21. However, Josh has talked about calling a Special Meeting to review the bids. The Board discussed passing it for two weeks and they can adjust if needed. Goforth stated that within the bid spec's the bid has to be awarded within 30 days. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #10: Motion was made by Stephens and seconded by Smith to sign Resolution#2021-12 surplussing two 5-ton HVAC units' serial number 9451RJY1F and 9451RFP1F for the Fairgrounds and Resolution#2021-12A disposing of the same by public auction with McNeil auctions. The Board discussed with Jana Thomas the publication, Thomas stated she is working through this and is waiting on a few other things, but we are good. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #11: Motion was made by Stephens and seconded by Warner to sign Resolution#2021-13 surplussing a 2011 Chevrolet Silverado crew cab 4 door, 4- wheel drive pickup INV#S11-49, VIN#3GCPKPE34BG322384 and Resolution#2021-13A disposing of the same by Inter-governmental Transfer to Silver City Volunteer Fire Department. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #12: Motion was made by Warner and seconded by Smith for the Allocation of Beverage Tax to be distributed as follows Bristow $3,531.56, Depew $398.88, Drumright $2,436.21, Kellyville $963.44, Kiefer $1,411.41, Lawrence Creek $125.80, Mannford $2,577.35, Mounds $978.75, Oilton $849.91, Sapulpa $17,213.01, Shamrock $85.91, Slick $110.46. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #13: Motion was made by Warner and seconded by Smith to approve Utility Permit from Cushing Connect Pipeline Holdings LLC per County Specs for 16' steel crude oil pipeline by jack and boring, to cross SH 97 Feeder Rd approximately 0.70 miles S. of SH 97 and W. 61st St. intersection, further described as 1,590' N. of the S.W. Corner of Section 3, T18N, R11E in District #2. Warner stated that Musser has visited site and approved the permit. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #14: Motion was made by Warner and seconded by Smith to extend Resolution#2020-87 one more week until 1/25/21. Covey Murray gave a report to the Commissioners, as of yesterday we have 22 new cases, totaling 624 active and 80 deaths. Last week, we had 67 new cases, 652 active and 74 deaths. We are dropping on new cases, but the deaths have risen. Warner stated over one month time period, we have gone from mid-300's in cases to mid-600's in cases, it has doubled in a month. We certainly are not going in the right direction; with this I do not see why we would change what we have in place. Warner asked if there was an update on the vaccinations, Murray stated today the Health Department will continue the 65 plus, at the church. The first responders will receive their second vaccination in 8 days, I have not received all the information yet. Warner stated he has spoken to the Health Department with the concerns of the elderly not having internet or capability of signing up on the portal. They have stated to direct them to dialing 211, however this has crippled the 211 system with calls. There definitely are some issues with the roll out of the vaccines and the process that needs to be addressed by the State. We have people coming here from a 100-mile radius receiving shots, when our own community members cannot receive one. I think it needs to be your community first and if there are any vaccines left over, then you can see who needs one outside of the community. Murray stated he agrees. Vote as follows: Stephens - No, Warner - Aye, Smith - Aye.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Smith at 9:59 a.m. to adjourn and meet again 1-25-21. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.